We are committed to ensuring that your privacy is protected. Should we ask you to provide personal information then you can be assured that it will only be used in accordance with this privacy statement.
The Guild may change this policy from time to time. We will inform you of any substantial changes and will also update this page. This policy is effective from 17 May 2018.
What information we hold
We collect and process various categories of personal information, including basic information such as name and contact details, and information relating to membership, commercial arrangements and social activities involving the Guild.
We may use the information we hold about you in the following ways:
to manage your membership and to inform you about Guild activities
to share your contact details and details of your discipline with other members of the Guild*
2. Room Hirers
to manage your room bookings and contractual arrangements.
3. Members, Room Hirers, Others
to invite you to Guild events or dinners which we think may be of interest to you. You can stop receiving these emails by following the unsubscribe instructions included in every email we send, or by writing to the Guild Secretary at 6 Queen Square, London WC1N 3AT.
The legal basis for processing Nos 1 and 2 is lawful, for No 3 it is legitimate use.
Please let us know if the personal information that we hold about you needs to be corrected or updated.
*This information is obtained by informed consent, and circulated to all members in printed form. Once circulated, we do not have any control over how that printed material is handled and therefore cannot take any responsibility for it.
Retaining and deleting your personal data
Personal data that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes. After such time, we will either delete or anonymise your information or, if this is not possible (for example, because the information has been stored in backup archives), then we will securely store your information and isolate it from any further use until deletion is possible.
We may retain your personal data where such retention is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.
Security of your personal data
We will take appropriate technical and organisational precautions to secure your personal data and to prevent the loss, misuse or alteration of your personal data.
These precautions include:
All devices including pcs, laptops, tablets and mobile phones are password protected.
PCs and laptops will be locked if unattended for a period of time e.g. if an employee has gone to lunch or a meeting.
Personal data will be handled with care at all times and is not left unattended or on view to unauthorised employees, agents, sub-contractors or other parties at any time.
Links to other websites
Our website contains links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website and therefore cannot take any responsibility for it.
We will not sell, distribute or lease personal information to third parties unless we have the individual’s permission or are required by law to do so. Should you need to contact a member, we are happy to forward on emails.
We use a third party service, Mailchimp, to send out emails relating to Guild activities. We gather statistics around email opening and clicks using industry standard technologies. For more information, please see Mailchimp’s privacy notice.
You may request details of personal information which we hold about you. A small fee will be payable. If you would like a copy of the information held on you, please write to 6 Queen Square, London WC1N 3AT or email firstname.lastname@example.org.
Our data protection officer’s contact details are:
020 7713 0966